Job Description

Job Description

Job Description

Staffing Inc. is partnered with a great client in Holland, MI who is actively looking to hire a qualified Accounts Payable Specialist. The candidate will be responsible for managing all phases of the accounts payable process, ensuring timely and accurate payment of invoices, maintaining strong vendor relationships, and supporting the finance department in its goal of upholding fiscal responsibility. This role requires a detail-oriented professional with a deep understanding of accounting practices and a commitment to efficiency, accuracy and confidentiality. The Accounts Payable Specialist will work closely with cross-functional teams to facilitate smooth operations and support the company’s financial integrity.

Accounts Payable Specialist Benefits:

• Medical
• Dental
• Vision
• 401k
• Paid Paternity Leave
• Wellbeing programs
• Paid Time Off/ Holiday pay

Accounts Payable Specialist Responsibilities:

• Invoice Processing: Review, code, and process incoming invoices in accordance with company policy and procedures, ensuring accuracy and timely payment.
• Vendor Management: Establish and maintain effective working relationships with vendors and internal stakeholders, handle inquiries and disputes, and ensure accounts are reconciled.
• Payment Execution: Prepare and process check runs, ACH transfers, and wire payments as required, verifying proper authorization and supporting documentation.
• Record Keeping: Maintain accurate and organized accounts payable files, documentation, and records for audit and compliance purposes.
• Reconciliation: Reconcile vendor statements and resolve discrepancies, ensuring all balances are accurate and up-to-date.
• Expense Reporting: Process employee expense reports in accordance with established policies, verifying receipts and proper approvals.
• Internal Controls: Ensure adherence to internal controls and company policies within the accounts payable process, proactively identifying and addressing risks.
• Month-End Closing: Assist with month-end closing activities, including accruals, journal entries, and reporting.
• Continuous Improvement: Contribute to process improvement initiatives to enhance the efficiency and accuracy of accounts payable operations.
• Compliance: Ensure compliance with applicable federal, state, and local regulations as well as company policies.
• Collaboration: Communicate effectively with other members of the finance team, purchasing department, and operations to resolve issues and share information.

Accounts Payable Specialist Qualifications:

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience: Minimum of 2-3 years of accounts payable or general accounting experience, preferably in a manufacturing or food production environment.
• Technical Skills: Proficient in accounting software (such as SAP, Oracle, or QuickBooks), Microsoft Excel, and other Microsoft Office applications. Familiarity with ERP systems is a plus.
• Analytical Ability: Strong attention to detail and high level of accuracy in processing and reviewing financial documents.
• Organizational Skills: Excellent organizational and time management skills; ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Communication: Effective verbal and written communication skills for interacting with vendors and internal teams.
• Problem-Solving: Proactive and resourceful in resolving discrepancies and vendor issues; able to analyze problems and recommend solutions.
• Integrity: Commitment to confidentiality and ethical standards in handling sensitive financial information.
• Teamwork: Ability to work independently as well as collaboratively within a team-oriented environment.
• Adaptability: Willingness to learn new processes, adapt to changing regulations, and support organizational growth.

Staffing Inc. - an entirely employee-owned company - is the largest independent employer in West Michigan. Our mission is to match people with meaningful, long-lasting, and enjoyable careers, not just a job. Since 1988, we've helped match over 300,000 people just like you with top employers across West Michigan.

Good luck, we look forward to reviewing your application!

-Your friends at Staffing Inc.

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