Job Description

Position Overview:
The Executive Assistant will provide comprehensive administrative and personal support to the CEO, ensuring both professional and personal responsibilities are seamlessly managed. This role requires a highly organized, proactive individual with exceptional time management skills, discretion, and the ability to balance a wide range of tasks in a fast-paced environment.   This is NOT an entry level position .  

Key Responsibilities:

• Administrative Duties:
• Manage the CEO’s professional and personal calendar.
• Scheduling meetings, appointments, family obligations, travel arrangements, etc.
• Prepare and organize meeting agendas, minutes, and follow-up actions for business and personal engagements.
• Handle correspondence, including emails, phone calls, and mail, ensuring timely responses.
• On-site from 8:30am-5:00pm, M-F.
• May be on-call outside of standard business hours.
• Personal Tasks:
• Coordinate and manage personal travel plans, family vacations, and other domestic arrangements (reservations, accommodations, etc.).
• Assist with personal tasks such as gift purchasing, event planning, and handling family-related matters.
• Maintain relationships with staff, vendors, and service providers to ensure the CEO's personal life is well-organized and runs smoothly.
• Organize & manage invoices and payments for personal purchases and household services.
• Project Management:
• Assist in coordinating and executing both professional and personal projects as directed by the CEO.
• Monitor project timelines and deliverables to ensure goals are met, both for the business and the CEO’s personal commitments.
• Communication:
• Act as a liaison between the CEO and internal/external stakeholders, including family members, personal contacts, and business associates.
• Prepare presentations, reports, and documents as needed for both business and personal matters.
• Office & Household Management:
• Maintain an organized office environment, including supplies, equipment, etc.
• Oversee and coordinate the CEO’s personal household management, including maintenance, contractors, and other service providers.
• Confidentiality and Discretion:
• Manage both professional and personal matters with the utmost confidentiality and discretion.
• Safeguard sensitive information, including family details, business operations, and financial matters.

Qualifications:

• Bachelor’s degree in Business Administration, Hospitality Management, or a related field preferred.
• 5+ years of experience as an executive assistant or in a similar administrative role, preferably in the hospitality or restaurant industry.
• Experience in providing personal assistance to a high-level executive, including managing personal life logistics.
• Exceptional organizational and multitasking skills, with keen attention to detail.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to work independently and as part of a team in a fast-paced environment.
• A proactive and positive attitude, with the ability to anticipate the needs of the CEO.

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