Job Description

Early-stage venture capital firm is looking for an Executive Assistant to support one of their General Partners. This is a great opportunity to join a well-known firm known for backing some of the biggest names in Silicon Valley. They operate as a lean team of 30 with a team of 8 other EAs who are trusted partners to their Executives. You will provide core administrative support to the General Partner managing the calendar and inbox, coordinating with boards this partner sits on, and booking travel. You will also interact and serve as a resource with the Partner's portfolio companies. Someone who is service-oriented, resourceful, and excited to continue to learn. This is an in-office role based in San Francisco with required travel to their office on the Peninsula every other Monday. 140-160K DOE + fully paid benefits including for dependents, carry, 401k with matching, and lunch provided!

Responsibilities:

• Manage the General Partner's calendar and handle a high volume of scheduling with internal and external partners including board coordination. Rearrange meetings and shift schedules as priorities change.
• Manage and triage email inbox, including flagging emails, categorizing, and drafting responses on behalf of Partner.
• Arrange travel and transportation including detailed trip itineraries.
• Provide meeting prep and support to track action items, next steps, and follow-ups.
• Assist with task tracking, coordination, and driving follow-ups.
• Categorize contacts and track relationships in CRM.
• Interact and serve as a resource to portfolio companies.
• Process expenses and other ad hoc tasks.
• Handle a dynamic workload and make decisions (often with limited context).
• Collaborate with the Partner's Personal Assistant to ensure personal and professional commitments are aligned.

Qualifications:

• Previous experience as an Executive Assistant or similar role, plus if it's been in a startup, venture or hospitality.
• Well organized, dedicated, reliable, and flexible.
• Service-oriented. You take pride in the supporting role and providing a white glove experience.
• A self-starter capable of multi-tasking and prioritizing.
• Hyper-organized and extremely detail-oriented.
• Excellent follow-through. Ability to keep the pieces moving and not let anything fall through the cracks.
• Capable of working in a fluid environment with ever-changing priorities.
• Someone who can take ownership and is proactive at getting things done.
• Tech savvy with tools such as Outlook, Airtable, Notion, Slack, and Asana.

*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Job Tags

Flexible hours, Shift work,

Similar Jobs