Executive Business Coordinator Job at Tip Top Recruiting LLC, Boulder, CO

WE1nVnlmUjlDeExmMkRmdkd3Q2xleWtVQkE9PQ==
  • Tip Top Recruiting LLC
  • Boulder, CO

Job Description

We're looking for an Executive Business Coordinator to bring order, momentum, and thoughtful execution to the daily operations. In this role, you'll work side by side with leadership to coordinate projects, streamline workflows, and act as a trusted point of contact across internal and external stakeholders.

If you're proactive, precise, and excited about helping a mission-driven team stay sharp, stay on track, and scale impact—we want to meet you.

As a team member, you’ll enjoy:

  • A competitive salary based on location and experience
  • Meaningful, purpose-driven work—helping return assets to their rightful owners
  • A collaborative, entrepreneurial team that values your input and initiative
  • A front-row seat to the business of investigations, operations, and impact

See just what it takes in the details below.

 

CORE ATTRIBUTES

What You Bring to The Table

Here’s what we’re looking for in the Executive Business Coordinator:

  • Operational Efficiency: Streamline day-to-day business workflows, ensuring smooth execution across scheduling, documentation, and internal communications
  • Cross-Functional Connector: Serve as the bridge between executives, departments, and external stakeholders to keep priorities aligned and projects moving
  • Meeting & Calendar Mastery: Optimize schedules, organize agendas, and support time management for executive leadership with precision and care
  • Process Improvement Mindset: Proactively identify bottlenecks, propose solutions, and support implementation of smarter, faster ways of working
  • Confidentiality & Discretion: Handle sensitive information with the highest level of professionalism, integrity, and trust
  • Event & Logistics Coordination: Seamlessly plan and execute meetings, team sessions, and external engagements, handling every detail behind the scenes
  • Information Management: Maintain accurate records, update systems, and ensure data integrity across CRM, calendars, and project tools

RESPONSIBILITIES

What You Can Expect Day-to-Day

Balancing precision with poise, your daily responsibilities will include:

  • Manage calendars, communications, and travel arrangements for executives
  • Coordinate cross-departmental projects and communications
  • Track and maintain data in CRM systems, spreadsheets, and internal tools
  • Organize internal meetings, prepare agendas, and ensure follow-ups stay on track
  • Support the planning and execution of external meetings, events, and conferences
  • Help maintain operational systems, update records, and improve internal workflows
  • Assist with tracking performance metrics, expenses, and KPIs
  • Handle routine communication and coordination with external contacts and vendors

REQUIREMENTS

What it Takes

Looking for a can-do professional who is part organizer, part problem-solver—always one step ahead and ready to make complex operations feel effortless.

Minimum Required:

  • 5+ years of experience in administrative, operations, or executive support roles
  • Exceptional communication and organizational skills
  • Ability to multitask and thrive in a fast-paced, deadline-driven environment
  • Familiarity with CRM systems, project management tools, and Microsoft Office
  • Strong sense of discretion and ability to manage confidential information

Preferred:

  • Experience in legal or professional service environments
  • Background in operations, project coordination, or sales support
  • Bachelor's degree or equivalent work experience

If you’re ready to join a team that values your expertise and provides opportunities for growth, we want to hear from you. Apply today!

Committed to employing a diverse workforce. Qualified applicants will receive consideration regarding race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Job Tags

Work experience placement,

Similar Jobs

Global Expansion Intl

Delivery Driver-LA Job at Global Expansion Intl

 ...Job Description Now Hiring: Small Package Delivery Drivers - Los Angeles, CA Global Expansion Intl is expanding our operations...  ...to join our growing logistics team. Delivery Drivers (Independent Contractors) Job Description: This is a full-time job. Every day... 

Dahl Consulting

Print & Textile Designer Job at Dahl Consulting

 ...We work one-on-one with great candidates to help connect them with local employment opportunities. This Company is hiring a Print & Textile Designer for a contract position! Interested? Get more details below. Contract Duration:4 months Worksite Location:... 

Lap of Love

Call Center Representative Job at Lap of Love

 ...Join Lap of Love as a Call Center Representative and Love What You Do! Lap of Love is looking for an experienced Call Center Representative...  ...growing team. As a Veterinary Care Coordinator working from home, you'll become part of a diverse and dynamic team that provides... 

Horizon Systems

Machinist Job at Horizon Systems

 ...production schedule, and work with other departments to ensure on time delivery and product quality. Essential Job Functions Safely operate CNC and manually controlled machining equipment such as milling machines, lathes, drill presses, punches, saws, etc. Ability to... 

TKMS

Gravel Train Drivers Job at TKMS

 ...retire? don't look any further. TKMS offers you a career and a stable work all year round. We are looking for class A Truck Drivers with Gravel Train experience to haul aggregate such as sand, dirt, and stone with gravel trains. Come join the best! Pay based on experience...