Executive Secretary (Marketing & Public Relations) Job at Kern Community College District, Bakersfield, CA

VzhzZXlmVjBBaGZmMURIcEV3eWxlQ29aQXc9PQ==
  • Kern Community College District
  • Bakersfield, CA

Job Description

Executive Secretary (Marketing & Public Relations)

Kern Community College District

Salary: $4,038.33 - $5,706.05 Monthly

Job Type: Full Time

Job Number: FY24-2501033

Location: Bakersfield, CA

Department: Marketing & Public Relations

Basic Function

Under the direction of an assigned supervisor, perform a variety of highly responsible secretarial and administrative duties; provide information and assistance to the public.

Representative Duties

Participate and assist in the administration of the office; research, compile, analyze and summarize data for special projects and various comprehensive reports; prepare or direct the preparation of annual, quarterly and administrative reports; prepare minutes of meetings; supervise the ordering and storage of office supplies. E

Maintain appointment schedules and calendars for executive staff members and other office staff; schedule and arrange travel itineraries and reservations; coordinate activities with other departments, division chairs, the public and outside agencies. E

Serve as receptionist for assigned office; screen calls, visitors and mail; respond to sensitive requests for information and assistance; interpret district policies, rules and regulations in response to inquiries and complaints; resolve student concerns and complaints; refer inquiries as appropriate. E

Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items. E

Initiate and maintain a variety of files and records for information related to the office; maintain manuals and update resource materials. E

Type and assemble reports, manuals, newsletters and other materials and distribute to staff; attend, take, prepare and distribute minutes of board and committee meetings as directed. E

Assign, direct and review the work of staff involved in secretarial and clerical duties of the office; review work for accuracy.

Type and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft, verbal instructions, transcribing machine recordings or dictation; independently compose correspondence related to assigned responsibilities.

Exercise functional and technical direction over clerical staff.

Perform related duties as assigned.

Minimum Qualifications

Any combination equivalent to:
Graduation from high school supplemented by specialized secretarial or office training and four years of increasingly responsible secretarial experience.

Knowledge and Abilities

KNOWLEDGE OF:
Basic principles and practices of fiscal, statistical and administrative research and report preparation.
Correct English usage, spelling, grammar and punctuation.
Rules, regulations, policies and procedures of the community college system.
Modern office procedures, methods and equipment.
Public relations techniques.
Operation of a computer terminal and specified software such as word processing and spreadsheets.
Business letter writing and basic report preparation.
Record-keeping techniques.
Principles and practices of providing work direction and guidance.

ABILITY TO:
Interpret and apply office policies and procedures.
Work cooperatively with other departments, offices, instructors, students and outside agencies.
Perform responsible secretarial work involving the use of independent judgment and personal initiative.
Understand the organization and operation of the district and of outside agencies as necessary to assume assigned responsibilities.
Analyze situations carefully and adopt effective courses of action.
Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports.
Maintain confidential data and information for executive staff.
Independently prepare correspondence and memoranda.
Operate a variety of office equipment including a fax machine, copier and multi-line phone.
Provide work direction and guidance to assigned staff.
Operate a computer terminal and specified software such as word processing and spreadsheets.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.

Salary Range
$4,038.33 - $5,706.05 (monthly)

Special Instructions
Complete application packets will be accepted until the position is filled. However, applications received by 12/09/24 are assured consideration . The District and/or College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.

Completed application packet s must include the following.

  • Completed Online Application for Employment form
  • Current resume
  • Letter of interest (Cover Letter)
  • Copy of legible transcripts, if applicable
  • List of five (5) professional references - Listed on application form
It is the applicant's responsibility to redact or remove any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.
International or Foreign Degree s
Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application.
Accommodations
Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (See our EEO Plan 2021-2024 .)
Discrimination Free Work Environment
The District and College are strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District and College encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. (See our Discrimination Free Work Environment information.)
Work Authorization
Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

All applicants must apply online at . Emails will not be accepted.

jeid-49bf5c16e19e524bb9207c88fed72055

Copyright ©2024 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency Kern Community College District

Job Tags

Full time, Local area,

Similar Jobs

Harvard University Administration

Scientific Writer | Harvard University Administration Job at Harvard University Administration

 ...Job Summary The Harvard Global Health Institute (HGHI) seeks a talented Scientific Writer to join our programs team. Reporting to the Associate Director of Programs, the primary role of the Scientific Writer is to translate complex scientific ideas into accessible... 

Marriott International, Inc

Nail Technician Job at Marriott International, Inc

 ...140 VIEW ON MAP Schedule Part Time Located Remotely? N Position Type Non-Management POSITION SUMMARY Provide nail care services such as manicures and pedicures to guests. Assess guest needs, inquire about contraindications, and examine skin, hair... 

Saxon Global

React Native developer Job at Saxon Global

 ...~5+ years of mobile development experience with react native ~5+ years of experience from a platform perspective ~5+ years of experience developing applications via iOS and Android ~ Experience integrating development with design systems using Figma is a... 

UPMC - Pittsburgh Medical Center

Night Program Surgical Technologist *UPMC St. Margaret* Job at UPMC - Pittsburgh Medical Center

 ...Job Description The 3-time ANCC Magnet designated UPMC St. Margaret is looking to hire a Full-Time Surgical Technologist to support...  ...a community or junior college, vocational school, university, hospital or the military, preferred. \n \n \n 0-2 years experience. \n... 

SMART Resources

Proficient General Worker Job at SMART Resources

Job Description Job Description Summary of Position: Responsible for moving products and maintaining product flow and organization. Assigns kits based on order due dates, coordinates with the supervisor, and adjusts priorities to meet urgent orders. Physically and...