Job Description

Roles and Responsibilities:

• Conduct site assessments and surveys to ensure accurate occupancy, furniture, space type, and client data.
• Prepare and present detailed space utilization options to Real Estate leads.
• Optimize space usage for efficiency and functionality.
• Analyze space utilization data to identify improvement opportunities.
• Ensure compliance with core program standards.
• Proactively develop and implement space planning solutions.
• Maintain a working knowledge of space management systems.
• Receive and process client move requests.
• Participate in planning meetings with clients and key stakeholders.
• Create and manage move phasing documentation for large move projects.
• Prepare and update move status reports.
• Monitor changes to move scope and requirements and adjust plans accordingly.
• Work with IWMS (ManhattanOne) system management, including floor plan updates (via AutoCAD), space and move data.
• Develop proposed floor plan layouts, operational project layouts, and event space layouts.
• Support broader space management projects and initiatives.
• Manage ticket requests for new hires, space planning, moves, and other space-related needs.
• Update and maintain space stacking plans and floor block plans, conducting data-supported space analyses.
• Conduct physical space audits to validate occupancy data and collaborate with onsite teams.
• Provide Excel-based analysis of CAFM data to support planning scenarios.
• Develop clear and visually engaging presentations to communicate space planning insights.
• Ensure best-in-class space and occupancy data management.
• Update databases based on HR inputs for new hires, terminations, and moves.
• Support quarterly audits by conducting site walks and updating data, collaborating with onsite teams for remote locations.

Qualifications & Skills:

• Experience: 2-4 years in space planning, design, occupancy planning, or workplace strategy in a corporate real estate environment.

Preferred Background:

• Design, architecture, workplace planning, or strategy experience.

Technical Skills:

• Intermediate to advanced proficiency in Microsoft Office.
• Strong ability to read and interpret building drawings and floor plans.
• Experience working with CAD or drafting software.
• Familiarity with space planning and IWMS/CAFM software.

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