Job Description

Job Description

Job Description

Description:

**This role may be full-time or part-time employment**

Job Summary

(Excerpt from Town Charter as adopted in December 1988, the position is gender-neutral)

Per the Town Charter Article IX, C9-1. The Town Clerk shall serve as Clerk to the Council. He shall attend every meeting of the Council and keep full and accurate account of the proceedings of the Council. He shall keep such other records, and shall be responsible for maintenance of all town records, and perform such other duties as may be required by this Charter of Council.

Key Responsibilities:

• Administer all functions of the Town Clerk’s Office, ensuring compliance with state and local regulations
• Maintain official Town records, including meeting minutes, ordinances, resolutions, agreements, deeds, and public notices
• Coordinate and prepare Council and board meeting materials, ensuring compliance with the Open Meetings Act
• Attend and staff Council, board, and commission meetings as the official record keeper
• Oversee records management, retention, and destruction in accordance with Maryland State Archive standards
• Support local election administration and serve on the Town Board of Supervisors of Elections
• Research and record deeds and plats; ensure compliance with land records requirements
• Provide customer service and support to the public, Town officials, and departments

Education, Certification, and/or Experience

Town Clerk I

• High school diploma or equivalent
• Three (3) years of progressively responsible administrative experience
• Preferred: Experience in a Town Clerk's Office, municipal government, or public agency with similar duties

Town Clerk II

• Associate's degree in public administration, business administration, records management, or a related field (or equivalent experience)
• Five (5) years of progressive experience, including substantial experience in a Town Clerk's office, municipal government, or public agency
• Two (2) years of project management experience
• Certified Municipal Clerk (CMC) designation, or the ability to obtain within one year of hire.

Skills and Technical Qualifications

• Ability to maintain a professional atmosphere in customer service with officials, co-workers, and members of the general public in routine, emergency, or emotional situations. Ability to work independently and as a team member, seeking assistance and advisory opinions when necessary. Ability to take direction and adhere to strict legal standards. Ability to accomplish tasks quickly with frequent interruptions and short deadlines.
• Knowledge of various computer software systems, including Microsoft Office Suite, Adobe, virtual meeting platforms (e.g. Teams, Zoom, Slack, etc.), communication, and financial programs.
• Ability to use a variety of general office tools, equipment, computers, and peripheral equipment.
• Ability to troubleshoot and use audio/video (A/V) equipment to set up multiple screens, microphones, and audio devices.

Physical Demands

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Environmental Conditions

Work is performed primarily in a standard office environment between the hours of 9 AM – 5 PM Monday through Friday with some travel to alternative sites, and support of meetings or activities outside of regular business hours. Regular exposure to standard office noise levels. Regular duties include handling physical documents and archival materials, potentially in dusty or climate-controlled environments. Occasional exposure to varying weather conditions. Limited opportunities for remote work.

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