Job Description

Job Posting: Executive Assistant  

Location: 3 Bethesda Metro Center, Bethesda, MD 20814 

Position Type: Full-Time (In-Office required)

Reports To: CEO 

Company: Lynch Pinnacle Group 

About Us:  

Lynch Pinnacle Group is a nationally recognized advisory services firm specializing in leadership strategy development for high-profile capital campaigns, national initiatives, and special projects across both public and private sectors. We are an equal opportunity employer seeking a highly organized, proactive, and detail-oriented Executive Assistant to join our dynamic team. In this role, you will provide critical support to the CEO, manage office operations, assist with administrative tasks, and help maintain a strong digital presence. 

Benefits:  

• 401(k) 
• Health, Dental, and Vision Insurance 

Schedule:  

• Monday to Friday, 9:00 AM – 5:00 PM 

Salary:

• $60,000 per year 

Education Requirements:  

• Bachelor's Degree (Required) 

Key Responsibilities:  

Executive Support & Office Management:  

• Coordinate and schedule meetings, events, and conferences, including all travel arrangements for the CEO. 
• Act as the primary point of contact for vendors, service providers, and office visitors. 
• Oversee daily office operations to ensure a productive and efficient work environment. 
• Prepare materials and presentations for executive meetings. 
• Organize, file, and maintain important documents, records, and files. 
• Maintain confidentiality of sensitive information. 
• Handle personal tasks for the CEO, including managing appointments, making reservations, and organizing personal events. 
• Manage office supplies and reorder as necessary to maintain adequate stock levels. 
• Serve as the primary liaison for building property management. 
• Ensure office cleanliness, adherence to safety protocols, and compliance with safety regulations. 
• Track timelines, deliverables, and milestones to ensure deadlines are met. 
• Utilize communication platforms (e.g., Slack) to relay pertinent information to the team. 

HR & IT Support:  

• Maintain employee records and update HR databases (via Gusto platform). 
• Assist with the onboarding process for new hires, including document preparation and training coordination. 
• Support payroll processing and benefits administration. 
• Handle confidential employee information and ensure compliance with HR policies. 
• Organize employee performance reviews and track compliance with training programs in collaboration with the CEO and EVP. 
• Serve as the first point of contact for IT-related issues, working with external vendors. 
• Ensure that hardware and software are well-maintained, updated, and functioning properly. 
• Maintain the organization of SharePoint and other electronic file storage systems. 

Financial Administration:  

• Assist with expense reports, budget tracking, and other financial administrative tasks in collaboration with external financial partners. 

Marketing Support:  

• Oversee the creation and regular updates of the company website (via Squarespace). 
• Manage and develop the company's social media presence to enhance engagement and brand awareness. 

Qualifications & Skills:  

• Proven experience as an Executive Assistant or in a similar administrative role. 
• Strong organizational skills and the ability to multitask effectively. 
• Familiarity with IT troubleshooting and office technology management. 
• Proficiency in Squarespace, SharePoint, Gusto, Microsoft Outlook, GoDaddy, Excel, Slack, and Bitwarden (or similar platforms). 
• Exceptional oral and written communication skills. 
• Ability to work independently, meet tight deadlines, and take initiative. 
• High level of discretion and the ability to handle sensitive information confidentially. 

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