Virtual Assistant Job at Better Talent, Swedesboro, NJ

WE04WXgvQnlEUi9YMkRYcEdnU2tmeWtVQ1E9PQ==
  • Better Talent
  • Swedesboro, NJ

Job Description

 

COMPANY OVERVIEW:

My Therapy Connection™ is a growing, multi-site private mental health practice based in South Jersey, providing high-quality, compassionate care to individuals, couples, and families. We are a private-pay, faith-informed practice known for our warmth, professionalism, and excellence in clinical care.

In addition to the therapy practice, our founder also runs Master Your Life—a coaching and personal development company that helps professionals gain clarity, build meaningful goals, and live with purpose. We value trust, transparency, and teamwork—and we’re building a company culture that supports not just our clients, but the people who keep our operations running smoothly behind the scenes.

POSITION SUMMARY:

We are seeking a highly organized and reliable part-time Virtual Assistant to support the day-to-day operations of our therapy practice. This remote role will play a key part in ensuring smooth administrative workflows by managing emails, scheduling appointments, supporting client communication, and performing light bookkeeping tasks. The ideal candidate is detail-oriented, professional, and comfortable working independently in a confidential and compassionate environment. This role requires excellent communication skills, a proactive mindset, and the ability to handle sensitive information with discretion.

RESPONSIBILITIES:

  • Manage and organize the therapist’s email inbox, ensuring timely responses and flagging important communications
  • Schedule and confirm client appointments, send reminders, and reschedule sessions as needed
  • Maintain accurate and up-to-date client records in scheduling and billing systems
  • Perform light bookkeeping tasks, such as recording transactions, reconciling invoices, and preparing basic financial summaries
  • Communicate with clients in a warm, professional, and confidential manner via phone, email, or messaging platforms
  • Coordinate with third-party services (e.g., billing platforms, insurance portals) as necessary
  • Monitor and restock virtual office supplies or digital resources, when applicable
  • Support general administrative tasks and help streamline office operations
  • Uphold strict confidentiality and compliance with HIPAA and other privacy regulations

QUALIFICATIONS:

  • 2+ years of experience as a virtual assistant, administrative assistant, or in a similar support role
  • Preferred familiarity with mental health, healthcare, or confidential client-facing environments
  • Basic bookkeeping knowledge; experience with tools like QuickBooks or similar is a plus
  • Proficiency in Google Workspace (Gmail, Calendar, Drive) and comfort learning new software systems (e.g., scheduling or EHR platforms)
  • Excellent written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to manage time effectively, prioritize tasks, and work independently
  • Demonstrated ability to handle confidential information with professionalism and care
  • High school diploma or equivalent required; relevant coursework or certification in administration or bookkeeping is a plus

COMPENSATION & BENEFITS:

Hourly Rate: $20 hourly

Job Tags

Remote job, Hourly pay, Part time, Private practice,

Similar Jobs

Lenawee Christian School

Impact Sports Manager Job at Lenawee Christian School

Position: Sports ManagerClassification: Full-Time HourlyReports to: The Centre DirectorAbout Us:Lenawee Christian Ministries provides a Christ-centered education, spiritual development, and wellness services to the Lenawee County community, centered around Jesus... 

CareConnect

Home Health Aides (HHA) & Certified Nursing Assistants (CNA) Job at CareConnect

 ...Job Description Job Description Home Health Aides (HHA) & Certified Nursing Assistants (CNA) - Join Joyous Home Care! Now hiring in Kennett Square, PA 19348 and Upper Darby / West Philly area Pay: $13-$15/hour Full-time & Part-time | Paid Orientation | Flexible... 

ACD Connect

Remote Call Center Agent Job at ACD Connect

 ...ACD Connect is hiring for a Part Time Remote Call Center Agent. This position has the potential to lead to Full Time for the right candidate...  ...donations online and over the phone. *This is a work from home position* Due to our current state contracts, we are unable... 

Delphinus Engineering

Systems Engineer Job at Delphinus Engineering

 ...Benefit eligibility is set forth in benefit plan documents and organization policies. Description GENERAL SUMMARY: Delphinus Engineering is seeking a Systems Engineer to support our customers with US Navy tasking. This position will develop, review, and support... 

Cornerstone Building Brands

Process Engineer Job at Cornerstone Building Brands

 ...information, visit us at cornerstonebuildingbrands.com. Job Description SoftLite in Streetsboro, Ohio is looking for a Process Engineer to join the Operations Team on first shift. SoftLite Windows & Doors, a business of Cornerstone Building Brands,...